# AI Usage Disclaimer #### **1. General Information** ComplyBot is an Artificial Intelligence (AI)-powered assistant designed to support users with information related to governance, risk management, compliance, and associated domains. The system generates responses based on patterns in data and does not possess human judgment or independent reasoning. *** #### **2. No Professional Advice** Responses provided by ComplyBot are for **informational and assistive purposes only** and do not constitute: * Legal advice * Regulatory advice * Audit opinions * Professional consulting services Users must **exercise independent judgment** and consult qualified professionals before making decisions based on system outputs. *** #### **3. Accuracy and Limitations** While reasonable efforts are made to ensure the reliability of outputs: * Responses may be **incomplete, outdated, or inaccurate** * The system may generate **plausible but incorrect information (hallucinations)** * Contextual misunderstandings may occur Users are responsible for **validating outputs** before use in decision-making or operational processes. *** #### **4. Human Oversight Requirement** ComplyBot is not a substitute for human expertise. All outputs should be: * Reviewed by appropriate personnel * Verified against authoritative sources * Subject to organizational approval processes where required *** #### **5. Data Usage and Privacy** Users must not input: * Personal data unless explicitly authorized * Sensitive or confidential information without proper classification and controls * Regulated data unless permitted by organizational policy Any data entered into ComplyBot may be processed in accordance with applicable data protection laws and organizational policies. *** #### **6. Security and Acceptable Use** Users shall not: * Use ComplyBot for malicious, unlawful, or unauthorized purposes * Attempt to manipulate, exploit, or bypass system safeguards * Input harmful code, prompts, or instructions intended to degrade system integrity All usage is subject to monitoring and may be logged for security and compliance purposes. *** #### **7. Bias and Fairness Notice** AI-generated outputs may reflect: * Biases present in training data * Limitations in model design The organization implements controls to monitor and mitigate bias; however, users should remain aware of potential limitations and report any suspected bias. *** #### **8. Availability and Performance** The system is provided on an “as available” basis. The organization does not guarantee: * Continuous availability * Error-free operation * Performance consistency under all conditions *** #### **9. Liability Limitation** The organization shall not be liable for: * Decisions made based on AI-generated outputs * Any direct or indirect losses arising from system use * Misinterpretation or misuse of responses Use of ComplyBot is at the user’s own risk. *** #### **10. Continuous Improvement** ComplyBot is subject to ongoing monitoring and improvement. Outputs and system behavior may change over time as part of: * Model updates * Risk mitigation efforts * Performance enhancements *** #### **11. User Acknowledgment** By using Complyan users acknowledge that they: * Understand the capabilities and limitations of its AI system * Accept responsibility for validating outputs * Agree to comply with applicable policies and guidelines *** > *ComplyBot is an AI-powered assistant providing informational support only. Outputs may be inaccurate or incomplete and must be independently verified. Do not input sensitive or personal data unless authorized. Use is subject to monitoring and applicable policies.* *** #### **12. Reporting AI Issues and Adverse Impacts** The organization is committed to the responsible and safe use of Artificial Intelligence systems. Users and other interested parties are encouraged to report any concerns, issues, or adverse impacts arising from the use of ComplyBot. Examples of reportable issues include, but are not limited to: * Inaccurate, misleading, or harmful outputs * Suspected bias or unfair treatment * Security vulnerabilities or data exposure risks * Inappropriate or unsafe system behavior * Any unintended consequences impacting users or stakeholders #### **How to Report** Reports can be submitted through the following channels: * **Email:** `security@complyan.com` When submitting a report, please include (where possible): * Description of the issue * Date and time of occurrence * Relevant input and system response * Any supporting evidence (e.g., screenshots) #### **Handling of Reports** All reported issues will be: * Logged and assessed in accordance with internal procedures * Reviewed by appropriate personnel * Investigated and addressed based on severity and impact The organization will take appropriate corrective actions where necessary and may use reported information to improve system performance, safety, and governance.